Certified Mail offers extra security, a sense of importance and confirmation that the mail has reached its destination, all important considerations for a small business. In the past you had to go to the post office to send Certified Mail, however in today’s virtual world, services allow you to digitally send messages to be converted to print form and sent as Certified Mail. Click2Mail is one popular service that provides Certified Mail options.
Visit Click2Mail.com. Sign up for a free account from the “New Customer” link on the home page. Enter the requested personal information. Create a username and make a password.
Add the email from which you will be sending the content for the certified letter to the approved senders list. Sign in to your account. Go to “My Account” and click “Email-to-Mail.” Type in the email address and add it to your list.
Choose the type of Certified Mail you wish to send. Basic Certified Mail must be delivered to a person and includes a tracking number. For an additional fee, add a return receipt or green card that is mailed to you to confirm delivery. You can also add an electronic return receipt, which shows up on your account as a PDF document showing the recipient’s signature. For the most security, restrict delivery to a specific addressee or authorized agent.
Estimate the cost of your mailing by clicking on “Product Selection” from the left link. In the new page, choose the Certified Letter or Certified Self Mailer option.
Buy credits to pay for your Certified Mail. Click on “Dashboard” and then “Buy Credit.”
Prepare an email with the content for your certified letter. The content can be in the body of an email or in a file attachment, and both are included unless you specify for only attachments to be included in the preferences options. Click2Mail specifies the way you should save attachments based on the program you use to create it. The most popular file type is PDF.
Place the recipient’s mailing name and address in the “Subject” field of your email. Include up to five lines for the address, each separated by a semicolon. Send the email to the address furnished by Click2Mail.
Check your email for a confirmation email if you checked “Confirmation Required” in the preferences section. Click on the link in that email to complete the process.
Track your mail with the tracking number provided by the United States Postal Service. This number appears in your Click2Mail account. Go to the USPS website to track and confirm delivery.